ESAC Coordinators and AA PoCs (Hybrid) workshop
Purpose of the Workshop:
- Analyse and address the outcomes of the RRR Engagement online seminar (June 2025) ESAC Atmosphere SoG drafting workshop and ET-EOSDE-3 meeting (December 2024) and develop/plan necessary material and actions towards ensuring completion of the missing Gap analyses, SoGs and of the OSCAR/Requirements update.
- Discuss and progress with finalization of the RRR outreach material and the communication strategy for promoting SoGs benefits and recommendations.
- Brainstorm on the measurement of the impact and success of SoGs.
- Discuss appropriateness of the existing guidance material (Reference Guide, OSCAR/Requirements User Manual) and plan review of key documents, as necessary.
- Encourage regular review of the existing observation requirements and addition of new ones in the OSCAR/Requirements database and population of recently introduced attributes (priorities, layer quality and horizontal coverage quality),
- Identify what is needed for completion of those AA gap analyses that are currently in progress and proposing timelines for completion of the remaining activities (e.g., missing definitions, requirements, Gap analyses, SoGs),
- Exchange information about activities of the WIGOS Vision drafting group and discuss and envisaged evolution of the User requirements as input to the update of the WIGOS vision.
Place and date: EUMETSAT, Darmstadt (Germany), 22-24 September 2025
Information for the participants (Venue, transportation, accommodation, visa) is available here.
DRAFT AGENDA
(For pdf version click here.)
| Day 1 - 22 September 2025 | ||||
Time (CEST) | Item | Topic | Speaker/Lead | |
9:30–10:00 |
| Registration |
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| 1. | Opening and welcome notes |
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10:00–10:01 | 1.1 | Recording of meeting | Rosemary Munro /WMO Secretariat | |
10:01–10:10 | 1.2 | Approval of the agenda and expected outcome of the workshop | Rosemary Munro/WMO Secretariat | |
10:10–10:15 | 1.3 | Welcome remarks by the EUMETSAT representative | EUMETSAT (TBD) | |
10:15–10:20 | 1.4 | Welcome remarks by the ET-EOSDE Chair | Erik Andersson | |
10:20–10:25 | 1.5 | Welcome remarks by the WMO Secretariat | Albert Fischer or Jitsuko Hasegawa | |
10:25-11:00 | 2. | EUMETSAT presentation(s)? relevant to RRR | EUMETSAT (TBD) | |
11:00-11:30 |
| Coffee/Tea break |
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| 3. | Setting the stage |
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11:30-11:45
| 3.1 | Review and addressing the outcomes of the RRR Engagement online seminar (June 2025), and other relevant previous meetings | Rosemary Munro
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11:45-12:00
| 3.2 | Linking RRR outcomes (SoGs) and WIGOS Vision update | Sid Boukabara
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| 4. | Progress with the Statements of Guidance (SoGs) |
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12:00-12:15 | 4.1 | Approved SoGs (Atmosphere, Ocean, Cryosphere) – reflection on the review process and Lessons Learned | Erik Andersson, Emma Heslop, Jeff Key | |
12:15-12:30 | 4.2 | The needs and way forward towards completion of ESAC Space Weather Applications SoG
| Larisa Trichtchenko/ WMO Secretariat | |
12:30-12:45 | 4.3 | The needs and way forward towards completion of ESAC Hydrological and Terrestrial Applications SoG
| Cristina Prieto on behalf of Emmanuel Brocard/ WMO Secretariat | |
12:45-13:00 | 4.5 | ESAC Integrated Earth System Applications – way forward | Vijay Tallapraganda/ David Richardson/ WMO Secretariat | |
13:00–14:00 |
| Lunch break |
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| 5. | Communication strategy for promoting SoGs benefits and recommendations | Erik Andersson, Emma Heslop, Jeff Key, Rosemary Munro | |
14:00-14:30 | 5.1 | Uptake of SoGs – how to quantify and demonstrate the end value | Jeff Key | |
14:30-15:00 | 5.2 | Opportunities for cross-fertilization across ESACs | Emma Heslop | |
14:50-15:30 | 5.3 | Roundtable discussion: Towards communication strategy development | Erik Andersson (lead), All | |
15:30–16:00 |
| Coffee/Tea break |
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| 6. | Gap Analyses - development process |
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16:00-16:20 | 6.1 | Experience with drafting Gap Analysis of AA 2.6 Atmospheric Composition Forecasting and Monitoring (PoC perspective) | Richard Eckman | |
16:20-16:40 | 6.2 | Contribution of AA owner (INFCOM/SC-WIPPS/ET-OWFS) to the Gap Analysis of AA 2.4 Nowcasting / Very Short-Range Forecasting (VSRF) (AA owner perspective) | Ken Mylne/Aitor Atencia | |
16:40-17:00 | 6.3 | Appropriateness of the existing Gap Analysis template and related guidance material – Aeronautical meteorology | Yui-Fai Lee | |
17:00-17:30 | 6.4 | Discussion of the whole process, visibility/accessibility of Gap Analyses, their users, etc. | Jeff Knight (lead), all PoCs | |
| Day 2 - 23 September 2025 | ||||
Time (CEST) | Item | Topic | Speaker/Lead | |
| 7. | Collecting and updating user requirements in OSCAR/Requirements database |
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9:00-9:20 | 7.1 | Experience with updating user requirements for AA 2.2 High-Resolution NWP | Magnus Lindskog | |
9:20-9:40 | 7.2 | Lessons learned from collecting user requirements for AA 1.3 Ionosphere, Thermosphere and Geomagnetic Field Forecasting and Monitoring | Kirsti Kauristie | |
9:40-10:00 | 7.3 | Applicability of the Reference guide for PoC and OSCAR/Requirements User manual in a routine work - experience of AA 3.1 Ocean Forecasting and Real-Time Monitoring | Hao Zuo | |
10:00-10:30 | 7.4 | Possible update of the Reference guide for PoC and OSCAR/Requirements User manual (consolidated inputs from PoCs) – discussion | Rosemary Munro and Krunoslav Premec | |
10:30-11:00 |
| Coffee/Tea break |
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| 8. | Use and applicability of the OSCAR/Requirements database |
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11:00–11:20 | 8.1 | Implementation of OSCAR user requirements in the network design in China | Jianxia Guo | |
11:20–11:40 | 8.2 | UKMO experience with the use of OSCAR/Requirements in network planning | Tom Butcher/Tim Oakley | |
11:40–12:00 | 8.3 | How Space agencies use OSCAR/Requirements? | Kotaro Bessho | |
12:00-12:20 | 8.4 | How hydrological observing network design interacts with/benefits from OSCAR/Requirements? | Jeremy Naidoo/ WMO Secretariat | |
12:20-12:40 | 8.5 | OSCAR/Requirements – experience of Cryosphere community | Patricia de Rosnay/Jeff Key | |
12:40-13:00 | 8.6 | Experience of South African Environmental Observation Network (SAEON) with the use of OSCAR/Requirements | Mary-Jane Morongwa BOPAPE | |
13:00–14:00 |
| Lunch break |
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| 9. | OSCAR/Requirements database evolution |
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14:00-14:20 | 9.1 | What OSCAR/Requirements users need from the database - Users’ perspective | Jacqueline Sugier | |
14:20-14:40 | 9.2 | How to make OSCAR/requirements more functional and user friendly – PoC’s perspective | Peter Thorne/ Caterina Tassone (WMO Secretariat) | |
14:40-15:00 | 9.3 | Current technical capabilities and constraints on evolution of OSCAR/Requirements database | Heikki Pohjola (WMO Secretariat) | |
15:00-15:30 | 9.4 | Discussion - Is OSCAR/Requirements fit-for-purpose – how to make it more user-tailored? | Erik Andersson/ Rosemary Munro (lead) | |
15:30–16:00 |
| Coffee/Tea break |
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| 10. | Measuring impact of RRR |
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16:00-16:20 | 10.1 | Can Ocean community assess the impact of RRR process on ocean observing system design and evolution? | Emma Heslop | |
16:20-16:40 | 10.2 | Possible metric parameters to be considered for measuring the impact of RRR | Erik Andersson | |
16:40-17:30 | 10.3 | Discussion/brainstorming on the metrics of measuring impact of RRR and the interpretation of the results | Erik Andersson/ Rosemary Munro (lead) | |
| Day 3 - 24 September 2025 | ||||
Time (CEST) | Item | Topic | Speaker/Lead | |
| 11. | RRR Outreach material |
| |
9:00-9:30 | 11.1 | How to communicate practicality of RRR? | Rosemary Munro | |
9:30-10:15 | 11.2 | Discussion: What outreach material is needed? | Rosemary Munro (lead) ESAC coordinators, PoCs, Network designers, … | |
10:15-10:30 | 11.3 | Roadmap for RRR Outreach (identified material, task distribution and timelines) | Rosemary Munro | |
10:30-11:00 |
| Coffee/Tea break |
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| 12. | Towards full (regular) execution of RRR |
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11:00-11:20 | 12.1 | High-level guidance document (WMO-No. 1334) – applicability in relation to the new SoGs and future plans (including monitoring the high-level actions’ implementation) | Marilaure Gregoire | |
11:20-11:40 | 12.2 | Lessons learned from this first iteration of the new RRR process and how to ensure its regular execution | Erik Andersson | |
11:40-12:10 | 12.3 | Discussion | Erik Andersson (lead) | |
12:10-12:20 | 13. | Recap of the meeting | Rosemary Munro | |
12:20-12:25 | 14. | Any other business | All | |
12:25-12:30 | 15. | Closure | Rosemary Munro/ WMO Secretariat | |
12:30–13:30 |
| Lunch break |
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13:30–15:30 |
| Joint part with the WIGOS Vision update group - High-level guidance document and envisaged evolution of the User requirements as input to the update of the WIGOS vision | ESAC Coordinators, PoCs, WIGOS Vision group | |
15:30–16:00 |
| Coffee/Tea break |
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15:30–16:00 |
| Visit EUMETSAT Facilities |
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