ESAC Coordinators and AA PoCs (Hybrid) workshop
Purpose of the Workshop:
- Analyse and address the outcomes of the RRR Engagement online seminar (June 2025) ESAC Atmosphere SoG drafting workshop and ET-EOSDE-3 meeting (December 2024) and develop/plan necessary material and actions towards ensuring completion of the missing Gap analyses, SoGs and of the OSCAR/Requirements update.
- Discuss and progress with finalization of the RRR outreach material and the communication strategy for promoting SoGs benefits and recommendations.
- Brainstorm on the measurement of the impact and success of SoGs.
- Discuss appropriateness of the existing guidance material (Reference Guide, OSCAR/Requirements User Manual) and plan review of key documents, as necessary.
- Encourage regular review of the existing observation requirements and addition of new ones in the OSCAR/Requirements database and population of recently introduced attributes (priorities, layer quality and horizontal coverage quality),
- Identify what is needed for completion of those AA gap analyses that are currently in progress and proposing timelines for completion of the remaining activities (e.g., missing definitions, requirements, Gap analyses, SoGs),
- Exchange information about activities of the WIGOS Vision drafting group and discuss and envisaged evolution of the User requirements as input to the update of the WIGOS vision.
Place and date: EUMETSAT, Darmstadt (Germany), 22-24 September 2025
Information for the participants (Venue, transportation, accommodation, visa) is available here.
DRAFT AGENDA
(For pdf version click here.)
| Day 1 - 22 September 2025 | |||
Time (CEST) | Item | Topic | Speaker/Lead |
9:30–10:00 |
| Registration |
|
| 1. | Opening and welcome notes |
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10:00–10:01 | 1.1 | Recording of meeting | Rosemary Munro /WMO Secretariat |
10:01–10:10 | 1.2 | Rosemary Munro/WMO Secretariat | |
10:10–10:15 | 1.3 | Welcome remarks by the EUMETSAT representative | Paul Counet/ EUMETSAT |
10:15–10:20 | 1.4 | Welcome remarks by the ET-EOSDE Chair | Erik Andersson |
10:20–10:25 | 1.5 | Welcome remarks by the WMO Secretariat | Albert Fischer |
10:25-11:00 | 2. | Evolving user landscape from an observational science view - some thoughts | Rosemary Munro (on behalf of Bojan Bojkov)/ EUMETSAT |
11:00-11:30 |
| Coffee/Tea break |
|
| 3. | Setting the stage |
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11:30-11:45
| 3.1 | Rosemary Munro
| |
11:45-12:00
| 3.2 | Sid Boukabara
| |
| 4. | Progress with the Statements of Guidance (SoGs) |
|
12:00-12:15 | 4.1 | Approved SoGs (Atmosphere, Ocean, Cryosphere) – reflection on the review process and Lessons Learned | Erik Andersson, Emma Heslop, Jeff Key |
12:15-12:30 | 4.2 | The needs and way forward towards completion of ESAC Space Weather Applications SoG
| Larisa Trichtchenko/ WMO Secretariat |
12:30-12:45 | 4.3 | The needs and way forward towards completion of ESAC Hydrological and Terrestrial Applications SoG
| Cristina Prieto on behalf of Emmanuel Brocard/ WMO Secretariat |
12:45-13:00 | 4.4 | Vijay Tallapragada/ David Richardson/ WMO Secretariat | |
13:00–14:00 |
| Lunch break |
|
| 5. | Communication strategy for promoting SoGs benefits and recommendations | Erik Andersson, Emma Heslop, Jeff Key, Rosemary Munro |
14:00-14:30 | 5.1 | Uptake of SoGs – how to quantify and demonstrate the end value | Jeff Key |
14:30-15:00 | 5.2 | Emma Heslop | |
14:50-15:30 | 5.3 | Roundtable discussion: Towards communication strategy development | Erik Andersson (lead), All |
15:30–16:00 |
| Coffee/Tea break |
|
| 6. | Gap Analyses - development process |
|
16:00-16:20 | 6.1 | Richard Eckman | |
16:20-16:40 | 6.2 | Ken Mylne/Aitor Atencia | |
16:40-17:00 | 6.3 | Yiu-Fai Lee | |
17:00-17:30 | 6.4 | Discussion of the whole process, visibility/accessibility of Gap Analyses, their users, etc. | Jeff Knight (lead), all PoCs |
| Day 2 - 23 September 2025 | |||
Time (CEST) | Item | Topic | Speaker/Lead |
| 7. | Collecting and updating user requirements in OSCAR/Requirements database |
|
9:00-9:20 | 7.1 | Experience with updating user requirements for AA 2.2 High-Resolution NWP | Magnus Lindskog |
9:20-9:40 | 7.2 | Kirsti Kauristie | |
9:40-10:00 | 7.3 | Hao Zuo | |
10:00-10:30 | 7.4 | Possible update of the Reference guide for PoC and OSCAR/Requirements User manual (consolidated inputs from PoCs) – discussion | Rosemary Munro and Krunoslav Premec |
10:30-11:00 |
| Coffee/Tea break |
|
| 8. | Use and applicability of the OSCAR/Requirements database |
|
11:00–11:20 | 8.1 | Implementation of OSCAR user requirements in the network design in China | Jianxia Guo |
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11:40–12:00 | 8.3 | Kotaro Bessho | |
12:00-12:20 | 8.4 | How hydrological observing network design interacts with/benefits from OSCAR/Requirements? | Jeremy Naidoo/ WMO Secretariat |
12:20-12:40 | 8.5 | Patricia de Rosnay/Jeff Key | |
12:40-13:00 | 8.6 | Gregor Feig (on behalf Mary-Jane Morongwa BOPAPE) | |
13:00–14:00 |
| Lunch break |
|
| 9. | OSCAR/Requirements database evolution |
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14:20-14:40 | 9.2 | How to make OSCAR/requirements more functional and user friendly – PoC’s perspective | Peter Thorne/ Caterina Tassone (WMO Secretariat) |
14:40-15:00 | 9.3 | Current technical capabilities and constraints on evolution of OSCAR/Requirements database | Heikki Pohjola (WMO Secretariat) |
15:00-15:30 | 9.4 | Discussion - Is OSCAR/Requirements fit-for-purpose – how to make it more user-tailored? | Erik Andersson/ Rosemary Munro (lead) |
15:30–16:00 |
| Coffee/Tea break |
|
| 10. | Measuring impact of RRR |
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16:00-16:20 | 10.1 | Can Ocean community assess the impact of RRR process on ocean observing system design and evolution? | Emma Heslop |
16:20-16:40 | 10.2 | Possible metric parameters to be considered for measuring the impact of RRR | Erik Andersson |
16:40-17:30 | 10.3 | Erik Andersson/ Rosemary Munro (lead) | |
| Day 3 - 24 September 2025 | |||
Time (CEST) | Item | Topic | Speaker/Lead |
| 11. | RRR Outreach material |
|
9:00-9:30 | 11.1 | Rosemary Munro | |
9:30-10:15 | 11.2 | Rosemary Munro (lead) ESAC coordinators, PoCs, Network designers, … | |
10:15-10:30 | 11.3 | Roadmap for RRR Outreach (identified material, task distribution and timelines) | Rosemary Munro |
10:30-11:00 |
| Coffee/Tea break |
|
| 12. | Towards full (regular) execution of RRR |
|
11:00-11:20 | 12.1 | High-level guidance document (WMO-No. 1334) – applicability in relation to the new SoGs and future plans (including monitoring the high-level actions’ implementation) | Marilaure Gregoire |
11:20-11:40 | 12.2 | Lessons learned from this first iteration of the new RRR process and how to ensure its regular execution | Erik Andersson |
11:40-12:10 | 12.3 | Discussion | Erik Andersson (lead) |
12:10-12:20 | 13. | Recap of the meeting | Rosemary Munro |
12:20-12:25 | 14. | Any other business | All |
12:25-12:30 | 15. | Closure | Rosemary Munro/ WMO Secretariat |
12:30–13:30 |
| Lunch break |
|
13:30–15:30 |
| Joint part with the WIGOS Vision update group - High-level guidance document and envisaged evolution of the User requirements as input to the update of the WIGOS vision | ESAC Coordinators, PoCs, WIGOS Vision group |
15:30–16:00 |
| Coffee/Tea break |
|
16:00–17:00 |
| Visit EUMETSAT Facilities |
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